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Fleet Officer

Belgium, Flemish Brabant, Flanders - Belgium



  • Fleet administration (1500 vehicles)
  • Registration and update of the fleet database (contractual parameters, fuel consumption reference values, mileage maintenance, return damage, etc.)
  • Invoicing to employees and follow-up of payment of fines and end of lease damages to employees
  • Invoicing to manufacturers, concessions and damage repair companies
  • Fuel Card administration (request, activate, deactivate fuel cards)
  • Car Fleet onboarding and offboarding actions (order, delivery to employee, inspection before end of contract, return at end of contract, etc.)
    • Incl. communication pending orders to leasing company
    • Incl. allocating parking cars to the employees
    • Incl. organizing cleaning of company cars (end of lease)
    • Incl. reorder missing / lost / stolen items
  • Follow-up of car allocation to roadside assistance and car repair companies
  • Communication of fleet data to related services such as HR, facilities, postal service, reception, car window repair, car breakdown assistance, etc.
  • Helpdesk (“ask fleet” or activities in Fleet matters in line with Realdolmen Mobility Policy




  • Work correctly in administrative terms

  • Think and operate independently

  • Being able to organize on a diversified range of tasks; can set priorities

  • Capacity to implement the mobility policy consistently and also to communicate in an assertive and respectful manner, taking into account the personal sensitivities and emotions of the employee

  • Being resistant to stress

  • Discretion & Integrity with regard to confidential data

  • Good knowledge of MS excel (able to work with pivot tables)

  • Languages: NL, FR, EN (both written and oral; minimum level “B” for FR and EN; and minimum level “C” for NL)


  • The opportunity to have a meaningful job where you can make a difference
  • The chance to continuously evolve as a professional, coupled with a variety of training opportunities
  • Relevant career opportunities to get you where you want to be, with the IT knowledge you need
  • Realdolmen wants you to find a balance between work and private life by offering flexible hours, satellite offices, home working and an informal no-nonsense environment
  • 32 days of annual leave, because life isn’t all about working
  • Group insurance and hospitalization insurance, because we care about you
  • And of course, we also offer a gross salary. One which is optimised from a net perspective for our employees!

Interested? Questions? Don’t hesitate to contact our Talent Officer, Laila Bulteel, directly at 02 801 46 86!

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Industriezone Zenneveld
A. Vaucampslaan 42
1654 Huizingen

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